AI Compliance Library

Employee Privacy Notice for AI Tools in the Workplace

If you use AI meeting transcription, writing assistants, or security monitoring, GDPR requires you to tell employees. This template covers all AI tools and includes the 'what we do and don't do' transparency language employees want.

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Employee Privacy Notice: AI Tools in the Workplace

What employees must be told about how AI tools process their data – GDPR Article 13 compliant.

For Whom: HR directors, DPOs, and legal teams at organizations using AI tools in the workplace – meeting transcription, writing assistants, HR AI tools, security monitoring.

The Pain: Organizations deploying AI monitoring tools often don’t think of them as employee data collection until a GDPR complaint arrives. Most employee privacy notices have not been updated for AI-era data flows.

What’s Inside: Table of AI tools and employee data each processes, data categories (active input/usage metadata/AI-generated data), retention schedule, GDPR and US state privacy rights, and explicit ‘what we do and don’t do’ section.

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